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File Naming Standards

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File Naming Conventions

To maintain a consistent method for naming your drawing and document files, please see the information below:

All files should be named according to their order listed on the provided Title Sheet, Cover Sheet or Table of Contents. Because ProjectDox displays the files in numeric - alphabetical order, it is important to name the files starting with a numeric value followed by the document name before uploading. The numeric value at the beginning of the file name ensures the order in which they are displayed after upload.

ProjectDox Tip:

Please limit the number of characters in the file name to 35 characters or less – abbreviations are acceptable. Do not include “-“(dashes) or special characters (&, %, #, etc.) in the file name.

The following components make up the file name:

Sequential Display Order No.   Sheet Number  Sheet Title/Name
   G001  Cover Sheet
 File Name
 001 G001 Cover Sheet


The following examples highlight acceptable naming standards for drawing sheets uploaded to the Drawings folder:

Example #1

Lists of Sheets provided on Drawing Cover Sheet:

 Image of the lists of Sheets provided on Drawing Cover Sheet Standard file names:  
001 Cover Sheet
002 0.1 Erosion Control
003 1.0 Prelim Site Plan
004 1.1 Evergreen Access
005 1.2 Phasing
006 1.3 Circulation
007 2.0 Grading and Drainage
008 3.0 Utility
009 3.1 Lighting
010 1.0 Landscape  


 ProjectDox Tip:  

The number value in front of the file name ensures the display order in ProjectDox.

Example #2

List of sheets provided on Drawing Sheet Index: 

 List of sheets provided on Drawing Sheet Index Standard file names:
001 G001 Cover Sheet
002 G002 Sheet Index
003 G003 Responsibility Matrix
004 C0.0 Civil Notes
005 C1.0 Exist Cond Demo Plans


Example #3

 Adding files to your uploaded documents in a manner to ensure the new file is in the correct order:

Image Showing Added files

Adding “001.1” to the front of the file name of the additional document uploaded, placed it in order between the files “001 Cover Sheet.pdf” and “002 Erosion Control.pdf”.

Image showing additional file uploaded

The Planning Department has additional Planning Department file naming conventions.  Please ensure your file naming standard is followed.

If you have any questions regarding the file naming standards, please contact usso we can help.


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