Records Requests

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Role of the City Recorder's Office

The City Recorder's Office is responsible for being the records manager for the City of Hillsboro. It is the role of the City Recorder to maintain City compliance with Oregon public records law.  

Web Access to Records

Many frequently requested documents are scanned and searchable via the City's electronic records management system.

How to Make a Public Records Request

You are entitled to access public records of the City of Hillsboro, unless specifically exempted by law, under reasonable conditions, and to copies of those records upon paying the costs of making the copy.

Persons with disabilities who require accommodation for obtaining access to City public records should notify us of their accommodation needs in their written request.

Police Department Records

Download the Police Department Records Request Form or call 503-681-6175.

Building Department Records

Download the Building Department Records Request Form or call 503-681-6144.

Fire Department Records

Download the Fire Department Records Request Form or call 503-681-6117. 

All Other Records

Complete the online Public Records Request Form, download the print Public Records Request Form, or contact the City Recorder's Office at 503-681-6117. 

The public records request policy and fee schedule are available below.

State Law

A public record includes, but is not limited to, a document, book, paper, photograph, file, sound recording or machine readable electronic record, regardless of physical form or characteristics, made, received, filed or recorded in pursuance of law or in connection with the transaction of public business, whether or not confidential or restricted in use (ORS 192.005(5)). The public has the right to inspect any public record of the City of Hillsboro that is not exempt from disclosure (ORS 192.420).

Send completed form to:

City Recorder's Office
City of Hillsboro
150 East Main Street
Hillsboro, OR 97123

Phone: 503-681-6269
Fax: 503-681-6232

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