Records Requests

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Role of the City Recorder's Office

The City Recorder's Office is responsible for being the records manager for the City of Hillsboro. It is the role of the City Recorder to maintain City compliance with Oregon public records law.  

Web Access to Records

Many frequently requested documents are scanned and searchable via the City's electronic records management system. Click here for more information. 

How to Make a Public Records Request

You are entitled to access public records of the City of Hillsboro, unless specifically exempted by law, under reasonable conditions, and to copies of those records upon paying the costs of making the copy. Persons with disabilities who require accommodation for obtaining access to City public records should notify us of their accommodation needs in their written request. For records relating to the Police Department, please contact the Hillsboro Police Department Records Division at 503-681-6175 or download the Police Department form. For records related to the Building Department, please contact them at 503-681-6144 or download the Building Department form. For records related to the Fire Department, please contact them at 503-615-6746 or download the Fire Department form. All other records-related questions can be made to the City Recorder's Office at 503-681-6117. The public records request form, policy, and fee schedule are available below.

State Law

A public record includes, but is not limited to, a document, book, paper, photograph, file, sound recording or machine readable electronic record, regardless of physical form or characteristics, made, received, filed or recorded in pursuance of law or in connection with the transaction of public business, whether or not confidential or restricted in use (ORS 192.005(5)). The public has the right to inspect any public record of the City of Hillsboro that is not exempt from disclosure (ORS 192.420).

Send completed form to:

City Recorder's Office
City of Hillsboro
150 East Main Street
Hillsboro, OR 97123

Phone: 503-681-6117
Fax: 503-681-6232

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