Records Request Form

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Please correct the field(s) marked in red below:

Please complete the form below to request public records from the City of Hillsboro.
Contact Information (Required)
 *
Contact Information (Required)
How would  you prefer to have this request fulfilled?
How would you prefer to have this request fulfilled?
Will this information be used for commercial purposes? 
Will this information be used for commercial purposes?
If you have contacted another City of Hillsboro employee about this request, please list their name, department, and date contacted: 
If you have contacted another City of Hillsboro employee about this request, please list their name, department, and date contacted:

Please include the following when describing the records requested, to the extent known, and with as much detail as possible: 

  • Dates (start to end)
  • Title
  • Subject matter
  • Type of document (reports, memos, correspondence, studies)
  • Address of any real property at issue

Description: 

ORS 192.440(3) authorizes a public body to establish fees to reimburse for actual cost in making public records available. The actual cost may include: a charge for the time spent by the public body staff in locating the public records; reviewing the records in order to delete exempt material; supervising a person’s inspection of original documents in order to protect the records; copying records; certifying documents as true copies; or sending records by special methods such as express mail. The Hillsboro City Council adopted Resolution No. 2582, establishing a system of recovering City expenses incurred in responding to public documents and records requests.


Labor Costs:


The cost is based on the staff person’s regularly hour wage rate multiplied by the time estimated to respond to the request. An additional percentage will be added as compensation for the actual City benefits received by the staff person. There will be no charge for the first half hour of staff time required to respond to a document request. See Public Records Request Policy and Fee Schedule which covers materials costs, staff time, and reproduction costs.

Electronic Signature
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Electronic Signature
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