The Fire Marshal's Office performs maintenance inspections throughout the community based on occupancy risk, date of previous inspection, and complaints received. To prepare for your fire inspection, visit our fire inspection tips page.

Requests for inspection history or open deficiencies are processed through a public records request.

For electronic submittals please call the Fire Marshal's Office at 503-615-6746.

Systems Out of Service

Contact the Fire Marshal's Office at 503-615-6746 for fire protection systems out of service.  Leave a message if outside of business hours.

Submittal of Inspection, Testing, and Maintenance Reports

Effective October 1, 2020, Hillsboro Fire and Rescue stopped use of The Compliance Engine™ system for report collection. We transitioned to an email-based reporting process.

Advantages of the new system include:

• No fees required
• Reports can be emailed
• Improved tracking of inspections and deficiencies

Reports will only be accepted through email transmission in accordance with the Oregon Fire Code as amended by the Hillsboro Municipal Code and shall be received within 30 days from the service date.  If the initial inspection results in deficiencies that are repaired within the first 30 days, the initial and follow-up reports may be submitted as one report.

Process Description: 

• Name inspection reports using a specific naming convention:

 [Address][Compliant/Deficient/Impaired][Date]       Example: 150 S Main St Compliant 10.1.2020

• Please verify report is submitted using a valid address using the Address Check application. 
• Attach report to email with the subject line "Compliance Report" and send to HillsboroFireReports@hillsboro-oregon.gov.
• Please ensure that the complete report is visible. Incomplete or illegible reports cannot be accepted.
• In the event of a noncompliant condition per OFC Appendix I or a critical deficiency as defined by NFPA 25 is found, the report shall be emailed within 72 hours with the word "Impaired" in the subject line. 

As we work to improve this process, please contact the Fire Marshal's Office at 503-615-6746 with any questions or comments.

A Special Event Permit consists of several Oregon Fire Code operational permits that provide guidelines for activities that occur during public events on private and/or public properties.

The permit provides guidance for enclosed structures (including stadiums) and open air areas (unimproved areas) regarding fire and life safety, such as:

• Emergency vehicle ingress and egress,
• Fire protection,
• Emergency medical services,
• Public assembly areas and the directing of both attendees and vehicles (including the parking of vehicles),
• Vendor and food concession distribution, and
• The need for the presence of law enforcement, and fire and emergency medical services personnel at the event. 

A Special Event Permit is required when any of the following conditions are proposed:

• When the occupant capacity for open air areas (unimproved areas) exceeds 1000 persons; or the trigger point for crowd managers
• When activities restrict the normal emergency vehicle access and/or structural egress (exiting) system; or
• The use of temporary food/cooking concessions, open flames, and internal combustion generators; or
• The use temporary tents and membranes structures larger than 400 square feet, including temporary structures and stages.

Please complete the Special Event Permit via the City of Hillsboro Permitting Center at least 30 days in advance of your event.

Questions about the Special Events Permit should be directed to the Special Events Permitting team via contact form or by calling 503-681-6153. 

Our Food Concessions and Vendor Fire Safety Checklist describes typical requirements for mobile vendors. 

The City of Hillsboro is committed to providing safe shelter for all community members through our various permits.  We have developed a quick guide on the permits needed prior to hosting families in your facility.