Notary Services

Print
Press Enter to show all options, press Tab go to next option

The Brookwood Library and Shute Park Library are pleased to offer notary services free of charge. To meet the needs of our community, we have Spanish and English speaking notaries on staff. 

Notary services are drop-in. We typically have English and Spanish speaking notary staff scheduled during all library hours, but we cannot guarantee availability. A library card is not required.

Please note, library staff are not authorized to act as notarios publicos, a term used in Latin America to signify someone who has an advanced law degree. Library staff are not attorneys licensed to practice law. They are not allowed to draft legal records, give advice on legal matters, including immigration, or charge a fee for those activities. 

Available Services

Available Notary Services 

Library notaries are able to perform the following notarial acts: 

  • Taking an acknowledgment.
  • Verification of an oath or acknowledgment.
  • Witnessing a signature.
  • Certifying a copy.
How to Prepare and What to Bring

How to Prepare

  • Wait to sign documents to be notarized until you are with the notary.
  • Know and understand what type of notarial act you need to be performed.
    • We recommend speaking to the business or organization requesting the notarization to obtain this information.
    • Visit the Notary Bulletin blog to learn about common types of notarizations.

What to Bring

  • Valid government-issued photo identification, such as a current driver’s license or passport, or a credible witness who can provide valid photo ID and swear to or affirm your identity
  • The document(s) to be notarized
  • All individuals signing a document must be present and provide valid photo identification, including minors.
Limitations

Limitations

Library notaries are unable to do the following: 

  • Notarize I-9 forms.
  • Make or note a commercial protest.
  • Make copies of, or certify copies of: 
    • Birth certificates.
    • Death certificates.
    • Marriage certificates.
    • Divorce certificates.
  • Prepare a legal document.
  • Give advice on legal matters, including immigration.
  • Notarize documents in which they have a personal interest.
  • Library staff cannot act as a credible witness, and credible witnesses may not be solicited from patrons using the library.

Doubt or Uncertainty

Notaries will not provide service if the document or circumstances of the request for notary service raise any issue of authenticity, ambiguity, doubt or uncertainty for the library. In this event, the notary may decline to provide notary service.

Language Limitations

  • The notary must be able to read and understand what they have been asked to notarize.
  • The library is unable to notarize documents in any language other than English or Spanish.
  • The notary and individual whose document is being notarized must be able to communicate directly with each other. Translators are not permitted. 

Other Notary Resources

If the library is unable to perform your notarization, you may wish to check with:

  • Your local bank.
  • The UPS Store.