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The Mayor presides at the City Council meetings. In the Mayor's absence, the Council President presides (Charter Chapter III, Section 10).
The voters of the City of Hillsboro elect the Mayor and six City Council members. The City is divided into three wards. The term of office for the Mayor and City Council is four years. Two Council members must reside in each of the wards, but they are elected by the voters of the entire City. This is called elected at large (Charter Chapters III and VII).
The Hillsboro City Council meetings are convened in the Hillsboro Civic Center Shirley Huffman Auditorium on the first and third Tuesdays of the month at 7 PM. All City Council meetings are open to the public, except for items allowed to be discussed in executive session. All meetings have the same agenda format, and follow Robert's Rules of Order for public meetings. The agenda for the City Council is prepared the week before the City Council meeting and posted on the City web page. If you would like to be added to the email list that receives notice when meeting materials are posted, please call the City Recorder's office at 503-681-6219. Meetings are broadcast live through Tualatin Valley Community Television. Many past meetings can be viewed as streaming video at this website.
The City Recorder prepares the Council agenda under the direction of the Mayor and City Manager. All of the information about the items on the agenda, including staff reports and copies of resolutions, ordinances and orders, are distributed to the Council members on the Thursday the week before the meeting. This ensures time for the Council to thoroughly review the information and call staff with any questions prior to the actual meeting.
A copy of the agenda is posted on the bulletin board located on the first floor of the Civic Center. The agenda and the entire Council packet, including staff reports, is also posted on the City's web page. All of the material provided to the City Council is available to the public in a notebook at the meeting. Ordinances are not read in full at the City Council meeting unless requested by a member of the Council. The Mayor does not vote on any question or on the final passage of an ordinance except in the case of a tie (Charter Chapter III).
Minutes are prepared following the City Council meeting and posted on the City's web page. They can be found below by clicking "View Past Meetings".
Items placed on the Consent Agenda are generally recommendations of the Transportation Committee and Finance Committee. The Consent Agenda is approved with one motion. If a Councilor would like to discuss a specific item, it is removed from the Consent Agenda and may be considered separately under the New Business section on the agenda.
The general public may address the City Council on anything during "Public Comment". To prepare to address the Council, please review the Public Comment Guidelines. You are not required to give your address when speaking to the City Council, only your name. Public participation is encouraged.
If you have additional questions or comments, please call the City Recorder's office at 503-681-6219.
All general correspondence should be addressed to:
City of Hillsboro
150 East Main Street
Hillsboro, OR 97123
Citizens are welcome and encouraged to attend City Council meetings.
Date: Meetings are held the first and third Tuesdays of the month
Time: Meetings begin at 7:00 p.m.
Where: Civic Center Shirley Huffman Auditorium, 150 E. Main Street
Hillsboro, OR 97123